Room Hire

York RI Queen Street has a number of spaces available for meetings, dancing and other activities. Prices range from £10.00 per hour. Please contact us for availability:

Room Details

Room Size Details
The Railway Institute Theatre 10.7m Wide x 12.7m Long.
120 Theatre style
Plus Stage Area.
Mirrors on wall.
Dance Floor.
The Council Room 5.5m Wide x 8.9m Long
40 Theatre
20 Boardroom
Dance Floor
The Reading Room 4.3 Wide x 4.5m Long 20 Theatre 10 Boardroom
The Light Studio
(formerly Room 3)
8.9m Wide x 9.2m Long. 60 Theatre style 30 Boardroom Dance Floor Stunning View over City Walls.
The Green Studio 11m Wide x 10.1m Long Dance Studio only
York RI Queen Street has a range of facilities such as Flip Charts, Digital Projectors and Sound systems that may be used without additional cost but should be reserved at the time of booking.
York RI Queen Street is Wifi enabled and access will be provided, though we cannot take responsibility for failure to connect to the internet.

The Railway Institute Theatre

Railway Institute Theatre

Reading Room set up for 8-10 People

Railway Institute Reading Room

Council Room

Railway Institute Council Room

The Light Studio

Railway Institute Light Studio

1. BOOKING Conditions:

In response to your enquiry we will contact you to discuss your requirements and provide costs and availability.
At this point the room hire, number of delegates and catering requirements are agreed and confirmed by email.
Only at this point will you be deemed to have entered into a formal contract and cancellation terms will then apply.


We reserve the right to charge the following cancellation charges
Cancellation within 2 Working days of the Meeting or Event date:
100% of the room hire and catering charges.


All equipment, catering requirements, meal and Refreshment times, special meal requests etc must be confirmed by the client not less than 2 days prior to the date of the Meeting or Event


Presentation equipment such as Projector, screens and flipcharts are available free of charge by prior arrangement.
York RI has a guest wifi system and short term access to this will be provided.
We cannot accept responsibility for any technical issues related to audio visual presentation or Wifi equipment on the day.
We recommend early attendance of the presenter or leader to check out the equipment and interfaces.
They will be briefed in regard to fire procedures, health and safety and other housekeeping matters. The named person is then responsible in the event of a fire to ensure that they can account for all attendees at the meeting or event.
Photocopying and Printing is available via the Admin Office at an additional cost of 10p per sheet.


No wines, spirits, food or outside catering can be consumed or brought onto the premises
York RI will not be liable for any failure in providing facilities, food, beverages or services as a result of event outside its control.
York RI accepts no liability for the loss or damage the Clients’ or their delegates’ personal possessions.

Annual General Meeting

Wednesday 24th January
The AGM to consider reports and accounts for the year to 31st March 2017 will be at New Lane on Wednesday 24th January
Put the date in your diary, full details to follow.